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8 Steps to Writing Perfect Photo Captions

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A photograph can say thousands of words, but we still need a caption to help us understand the context.

Captions explain photos. They tell stories and provide information about what the viewer is looking at. We have collected 8 tips for perfect photo captions.

A girl looking through photos from her travels
Postcards from my past travels

What Is a Good Caption for a Picture?

A good photo caption is informative and catchy. It explains the story of the photograph and provides context.

An outstanding photo caption can change the mood of the image. It can lead to different interpretations. A good caption can turn an average picture into an iconic and world-known photograph.

Consider the picture of the kissing couple below. You might be familiar with the image as it is one of the most iconic photographs in history.

Without the caption, we could guess whether the couple dressed-up for a costume party. Or we wonder if they got engaged and that’s why the happy kiss.

When you read the caption, you realise that it captures an important day in history. VJ day – Victory over Japan Day, August 15, 1945.

Now that you know that the whole country was celebrating, you are eager to learn more. Was the couple reunited after the war? What’s their story? If you read about it, you will get surprising details about Albert Eisenstaedt’s photo.

You start researching the story and the people’s identity in the picture. Thanks to one excellent caption.

That’s the purpose of a good photo caption.

Vj Day, Alfred Eisenstaedt, 1945
Vj Day, Alfred Eisenstaedt, 1945

8. Choose a Photo Caption That Fits the Platform

Your photo caption’s style and format depend on the platform your picture appears on. Is your image displayed at an exhibition? Or will it appear in a magazine? Does it belong to photojournalism? Is it part of a photo essay?

There are specific platforms and news services with strict guidelines about photo captions. If you are submitting for them, you must follow their rules.

If you are uploading photos on your website or a social media platform, you have more freedom. On your blog or website, you can decide if you want to include the date when you took the picture. You can also create photo essays and tell longer stories.

Social media platforms have different character limits for photo captions. You should consider these when you choose a platform.

There are researches explaining how many characters work the best for each social media platform. For example, Instagram allows 2200 characters. But the most readable captions are125 characters or less.

A person photographing a walk through a forest with a smartphone
A morning stroll through my garden

7. Use a Conversational Tone and Present Tense

Write your caption as if you were talking to a friend or a relative. People don’t want to read complicated sentences.

You have to consider the educational level of your viewers. A good photo caption targets a broad audience with various backgrounds. It should be easy to understand and interpret for everyone.

Keep in mind that the tone of your image and of the caption should be matching. Don’t try to be funny if the photo is not humorous. Unless you want to use sarcasm or irony on purpose.

Using the present tense makes the photo seem more relevant. It creates a feeling of impact and the illusion of being right where the picture happens.

A cup of coffee beside a laptop
When all you need is a cup of coffee before you start working

6. Decide on the Purpose of Your Caption

We discussed above what a good caption does to your photo. But you might need to pick one or two goals you want to achieve with your photo caption.

Let’s say you have a business or a brand that you promote with pictures. Your captions might be less about a person in the photo and more about a product.

Victoria’ Secret models in lingerie have entirely different messages without the photo caption. But with the caption, the brand can inform its audience about its midseason sales.

The same holds for your personal photos. Always consider the message you want to send to your audience. Know the purpose of your captions. Whether it is informing, explaining or getting attention.

Blonde girl posing lying down on the beach
Our Mother’s Day sales start today | Photo credit Matilda Bababeva

5. Know Who Your Audience Is

It’s important to know who your photographs talk to. What is their age, interest and nationality? Your audience influences the platform you use and the purpose of your photo caption too.

You cannot target every single person with your photo caption. A picture can talk to a broad audience, and there are a few universal signs we all understand. Such a kiss or a smile.

But language and the cultural background influences the interpretation of your caption. For instance, a photograph of a funeral in India could confuse people. The colour of mourning is white in the country.

Your photograph uses its meaning without a caption. Or if you use the wrong one.

Close up of an Indian bride getting ready for her wedding
Indian bride getting ready for her wedding

4. Identify the Main People in Your Photo

If your image depicts a famous person or someone important, mention their name. Make sure you use the correct spelling! There is nothing more awkward than identifying the wrong person.

If you have a group of people and not everyone is relevant, you can identify only the main character(s). Refer to the by saying ‘XY, the second person on the left-hand side’.

You can also identify people who are not famous but important for your photo’s message. For example, the iconic photo below became famous, and it’s caption only says: ‘Afghan girl’. Steve McCurry took the photo in a refugee camp in 1984.

The girl’s name wouldn’t give a dramatic effect to the photo. But the caption revealing her background makes us create associations. The simple two-world caption also explains the expression we see in her eyes.

Without knowing her background, we would still recognise the beauty of her face. And we would assume that there is something going on with her.

But those two words give meaning to the fear in her eyes. They tell us more than a 1000-page dissertation about refugee camps.

Afghan Girl by Steve McCurry
Afghan Girl | Photo credit Steve McCurry

3. Use a Quote or Lyrics Wisely

Using a quote or famous lyrics as photo captions can be tricky. You want to avoid sounding like a cliché or being lame and cheesy.

But sometimes someone else already said the words that describe your photo the best. If you use someone else’s quote or lyrics, always credit them.

It’s also a creative way to use movie titles as photo captions. When I uploaded a typical photo of the rolling hills of Tuscany to my Instagram, I captioned it with ‘Under the Tuscan Sun’.

Be careful with using lyrics and movie titles as captions, though. Even if you credit them, there might be legal issues with using them if you try to make money somehow.

It can also happen that the best quote to caption your photo comes from the person who appears in it. The famous Instagram page ‘Humans of New York‘ always uses a quote from the subject of the photo as the caption.

A box of chocolates
My momma always said ‘Life is like a box of chocolate. You never know what you’re gonna get'”. Forrest Gump

2. Add Value with Your Photo Caption

You shouldn’t just describe what’s obvious in the photo. The photo caption should give extra value or information to the viewer.

You don’t have to overcomplicate it. You can also just use the first sentence that comes to your mind when you look at the photo.

Take the example of the photo of the hot air balloons below. Instead of using the caption ‘ hot air balloons in Turkey’, you can also say the first thing that comes to your mind. I would use ‘This is the pure definition of freedom’.

Many hot air balloons floating over a rocky landscape
This is the pure definition of freedom

1. Create Involvement With Your Photo Caption

Captions that create involvement and engage the viewer are the most effective. You might not always be able to use such a caption. But on social media platforms, engaging captions work like magic.

This is important if your business depends on follower engagement and involvements. Posing a question or starting a conversation with your audience can get you more followers or clients.

An engaging question can provoke more emotions and associations than an informative description.

A cracked desert landscape with a lone tree
Do you think we have enough time to save this planet?


A photo caption can turn a good photo into an excellent one. And a good photo always screams for a caption.

Sometimes it won’t come easy. But you can rewrite a caption or think about longer if you need to.

Use our tips above to ease the creative process. When you find the ideal caption, your photo learns to talk and send the message you intended to.

For more photography tips, try our Photography for Beginners course!

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